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The Effectiveness Of CMMS Software

CMMS is basically an abbreviation for Computerized Maintenance Management Software which refers to set of programs that are designed to enhance effectiveness and efficiency of maintenance activities. But there are many people who ask on what it exactly does. Whether you believe it or not, you’ll learn about this by knowing its features.

When maintenance functions are monitored, scheduled and planned, this can improve the maintenance effectiveness as well as efficiency. With this being said, most of the CMMS solutions contain varieties of tools that assist in accomplishing this including work dashboard to understand schedule and workload, automated work requests, collection of equipment and asset detail similar to serial number, location, description, cost and install date, inspection checklist organizer as well as generator, ability to schedule rounds on periodic, monthly, weekly or even daily basis, computerized generation, tracking and scheduling of all management like work orders, repairs and preventive maintenance as well as the use of mobile handheld devices in removing paperwork and increasing mobility.

For those who are not IT oriented, CMMS system could be operated on the company’s computers or even hosted or referred as web based. Each method of course has its pros and cons but in general, web based CMMS is offering lower TCO or Total Cost of Ownership. The moment when CMMS solution has been integrated with maintenance staff and management trained on using the program, work orders, work requests, it is the time when preventive inspections, repairs and maintenance can be assigned, scheduled and processed.

By using mobile devices, the results are then transmitted to CMMS. All results are stored and used for providing management reports in order for the maintenance managers to know where the assets are and the condition that they are currently in.

Maintenance staff effectiveness and efficiency are increased by means of streamlining work management process. Assuming that it is implemented properly, it is expected to gain around 10 to 30 percent decrease in repair, operational and maintenance cost. The decrease in the cost using the aforementioned tools is because such solution enables maintenance management, organizes work management and eliminates paperwork which become proactive.

It has therefore become possible for maintenance and facilities managers to lower their labor costs by means of having less untimely emergency repairs, lower energy bills, increase the useful lifecycle of assets via better preventive maintenance, lowers the capital expenditures since assets need major repairs or replacement less frequently with proactive maintenance operation.

In a nutshell, CMMS solution gives maintenance as well as facility managers better grasp for making maintenance management a well run and visible function in the organization.

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